Don’t know how to manage your documents in NetSuite? No worries we will let you know if NetSuite has a document management system or not to organize the data.
The document management system in NetSuite plays the same role as that in any other application. It serves the same purpose to manage the workflow and organize all the documents for easy retrieval when needed.
The article will cover the detailed aspects of the following:
- What is a Document Management System in NetSuite?
- Benefits Offered by Document Management System in NetSuite
- Issues Solved by the NetSuite’s Document Management System
- NetSuite’s Key Partners for Document Management System
Let’s start the blog!
What is a Document Management System in NetSuite?
The term Document Management System means the storage and management of files to make the workflow smooth. The files may include templates, orders, email attachments, and web content.
Netsuite’s document management system allows you to manage the year-end accounting along with the organization of files. It also comes with an additional module File Cabinet that provides additional storage. The File cabinet costs $199/month with 10 Gigabytes.
Benefits Offered by Document Management System in NetSuite
The document management system of NetSuite offers multiple advantages. Some of the benefits offered by NetSuite’s Management system are listed below.
1. Quick and Easy Integration
You can easily integrate NetSuite’s modules and other applications through the NetSuite Document Management System. These applications may include HR platforms, financial modules, and CRM systems.
2. Collaboration Between Teams
The document management system of NetSuite allows you to interact with the teams and stakeholders on the go! You can share the most recent document with everyone to avoid any misunderstanding and conflict among the team members.
3. The Search Feature
The enhanced searching experience of the document management system allows you to search for your desired result with multiple features like date, author, and keyword. This will bring the best results in a time-effective manner.
4. Security
The documents are always at a high risk of security attacks. Therefore, the document management system consists of features that allow the relevant person to view sensitive information. This saves the information from attacks and unauthorized access.
5. Electronic Signatures
NetSuite document management system supports electronic signatures according to the requirement of the document.
6. Storage Cost
When you start using NetSuite’s document management system, this will help you manage the storage cost that you usually spend on other options. You can simply use the document management system of NetSuite to manage your documents.
Issues Solved by NetSuite’s Document Management System
The document management system increases efficiency and solves multiple issues that usually occur while working with a traditional document management system.
1. Accessing the Data
To access the data from different departments you need to contact the respective person. If the person for that certain department is unavailable you need to wait which eventually causes a delay in the process. NetSuite’s document management keeps the entire team interacting with each other to access the document easily.
2. Data Security
As discussed previously, data security is a major concern. NetSuite’s document management system helps you maintain the integrity of data by limiting access to sensitive data through an authorized person.
3. Editing Issues
At times, we need to make multiple changes to the data, which requires us to design it from scratch. Through the introduction of the document management system of NetSuite, you can easily edit the data.
NetSuite’s Key Partners for Document Management System
NetSuite requires some key partners like any other ERP system. To mention best, there are two key partners discussed below for the sake of simplicity and easiness.
1. Box.com
This comes with multiple features that provide the users with comfort like the drag and drop feature and to view the image in the browser. You can easily manage all the files from the NetSuite platform through Box.
2. DocuPeak
DocuPeak by NetSuite is specially crafted for accounts payable. You can easily upload the paper and it will first be indexed then move to DocuPeak for archive management. Therefore, it saves time for manual indexing.
This wraps up the discussion on whether NetSuite has a document management system or not.
Conclusion
So now you have a good idea of whether NetSuite has a document management system or not. The document management system of NetSuite allows you to manage and organize multiple files along with additional benefits like data security. In this article, we discussed the benefits, issues, and key partners of NetSuite’s document management system in detail.
