Do you know how to set up the two-factor authentication when using NetSuite? If not, then no worries! We will let you know the entire process to set up the two-factor authentication in NetSuite.
Two-factor authentication is a process that prevents malicious attacks and secures your NetSuite account from any other access. You can set up it for your NetSuite account easily. With some prerequisites and a simple method, you can secure your account.
This article will cover the following aspects:
- How to Setup/Enable Two-Factor Authentication in NetSuite?
- Login Using Two-Factor Authentication in NetSuite?
- Supported Authenticator Application for NetSuite
- Benefits of Two-Factor Authentication in NetSuite
Let’s start the blog!
How to Enable/Setup the Two-Factor Authentication in NetSuite?
To start using the two-factor authentication in NetSuite, you don’t need to set or enable it but instead, you can start using this authentication method whenever you need. The administrators can assign roles to the users and then users are required to set up the roles using the authenticator applications.
Let us look at the step-by-step process to complete the setup process.
Step 1: Installation of Authenticator Application
In the first step, you need to install the authenticator application of your choice. The users must enter a verification code for each login attempt made when using the two-factor authentication in NetSuite.
Therefore, you need to maintain the authenticator application, so that the verification codes are easily accessible. Click Next once the installation ends.
Step 2: Enter the Verification Code
In the next step, you need to scan the QR code or enter the strings present next to the QR code. Now, a verification code will be generated by the authenticator application. It is important to remember that the code expires every 30 seconds and you need to generate a new code.
Click Next.
Step 3: Backup Roles
For instance, if there is an issue in the authenticator application you can instantly switch to the backup plan. The backup plan works in such a manner that you can use the backup code displayed in the UI to log in. Each backup code is for single use only.
You can also print the backup codes by clicking on the Print button. Click Next to complete the setup process. Once the setup is complete, you can also Reset your settings using the link provided to you on your Settings portlet.
Login Using Two-Factor Authentication in NetSuite
We will first go through the requirements to log in to the NetSuite account using two-factor authentication and then log in, in detail.
1. User Credentials
You need to enter the credentials like the username and password for two-factor authentication.
2. Authenticator Application
The application associated with the NetSuite account is responsible for providing a verification code for each login. These applications are supported by all NetSuite accounts.
3. Verification Code
The verification codes are provided for single use only through the authenticator applications supported by NetSuite. The users can select the desired application to receive the code. This code also serves the best for security reasons.
Now let us move to the process of understanding the login process using two-factor authentication in NetSuite.
4. Login Process
The first time you log in using the 2FA you will receive an email that contains the verification code and detailed instructions. You can use the authenticator applications to generate the code when logged in. You can also switch roles without entering the verification code.
For initial login, you need to use your laptop or desktop since the NetSuite mobile application doesn’t support it. However, you can use mobile after the setup is complete.
Supported Authenticator Applications in NetSuite
The authenticator applications are mandatory for the two-factor authentication in NetSuite. You need to select the authentication application as per your preference and its compatibility with the OATH TOTP standard. Here the OATH TOTP refers to open authentication for one one-time password.
Some of the suggested mobile applications are listed below:
- Microsoft Authenticator
- Google Authenticator
- OKTA Verify(Multifactor Authentication)
- Oracle Mobile Authenticator
Note: If you buy a new device or lose your device then you need to reset your two-factor authentication in NetSuite.
Benefits of Two-Factor Authentication in NetSuite
The two-factor authentication in NetSuite provides multiple benefits. Some of the benefits offered by the two-factor authentication in NetSuite are:
- There is no cost for licenses and tokens.
- With the help of 2FA users can manage their settings which releases the load from administrators.
- The entire setup of two-factor authentication is shared with all the NetSuite accounts in the company.
- One major advantage is that users can use the guides provided to them when they encounter any issue. The backup codes are also issued which help the user log in when the authenticator application faces problems in issuing the verification code.
- The two-factor authentication can work with all the contacts easily.
- The best part of two-factor authentication is that it can be used for NetSuite Mobile applications and NetSuite UI.
This concludes the discussion on how to enable 2FA in NetSuite.
Conclusion
So now you know the process to enable the 2FA in NetSuite. All you have to do is install the authenticator application and then enter the verification code to log into your account. In this article, we discussed in detail the setup, login method, and benefits of two-factor authentication for NetSuite accounts along with the supported authenticator applications in NetSuite.
